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Why Leasing a Business Copier is Better than Buying a New Copier Business copiers have several functions like printing, scanning, faxing and others which are all basic tasks for a business. Even though the business copier is vital and necessary for business functions, it might be hard for small and medium companies to afford one as they may have other ways in which they intend to utilize the capital. It therefore becomes more economical to go for the option of business copier leasing. If an organization buys a machine, they end up stuck with it for long since buying a new or advanced machine requires the company to spend more money. But in leasing, you can get the most advanced tool for use where you pay for purchasing and using the equipment in monthly installments for a period provided by the lessor. Towards the end of the period, you can pay the remaining amount and purchase the product you have been using. Lease plans that cover the service and maintenance offer the best way to upgrade your business infrastructure. Copier Leasing- Things to Note Many copiers leases charge on a volume basis. It is important that you are aware of the amounts you produce each month to know for certain whether leasing is the most cost effective option for you. Ask your vendor about a minimum copy requirement too , if they are charging on volume, they may require a base number of copies each month.
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Maintenance is often included in the contract, but the toner is excluded. Toner cartridges are expensive, so ensure that you include the cost estimates for their replacements in your budget. If you have a clear idea of the number of copies produced every month; you can be able to forecast.
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The maintenance agreement does not include parts. You must know what is covered and what is not covered. Also, check whether the lease company provides emergency repairs, the cost and when they are provided. Ensure that you can have a replacement copier if the one you are using breaks down. You do not want to be left without a business copier for long. The Benefits of Copier Leasing for Businesses Copier leasing helps in avoiding large capital investment which frees up money to be used for more pressing needs. Ownership of the machine is a secondary importance when you consider how fast IT equipment depreciates. In case of a copier and printed combination the return on the investment comes from its output, not the hardware itself. When you look at it in this way, leasing is the best option as compared to buying. The rent and maintenance costs are both on a fixed contract meaning you know your budget well in advance.